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Chapel Hill Public Library

A department of the Town of Chapel Hill

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Library Expansion Project

DETAILED BACKGROUND INFORMATION

CONCEPT PLAN

UPDATES

September 24, 2007: As owner of the project, the Town Council approved the schematic design recommended by the Library Building Committee.

September 24, 2007: The Town Council established a naming rights policy that identifies types of recognition the Chapel Hill Public Library Foundation may offer to its donors.

September 6, 2007: The Library Building Committee reviewed the revised schematic design presented by architects Corley Redfoot Zack and Robert A.M. Stern Architects and recommended its adoption by the Town Council.

July 18, 2007: The Library Building Committee reviewed interior and exterior schematic designs presented by the architects.

June 27, 2007: As regulator of development projects in Chapel Hill, the Town Council approved a request for expedited review of the Library’s Special Use Permit Modification application.

June 18, 2007: As regulator, the Town Council reviewed and commented on the concept plan for the Library. See video…

June 7, 2007: The Community Design Committee reviewed the concept plan. CDC members’ comments are addressed in the Town’s special use permit application review process.

May 21, 2007: As owner, the Town Council reviewed the Library’s concept plan. Council member’s comments will be incorporated into the drawings and plans presented to the Community Design Commission on June 7, 2007 as part of Chapel Hill’s special use permit application review process. See video…

May 18, 2007: The Library Building Committee reviewed the timeline for the project and unanimously recommend the proposed conceptual design to the Town Council. Clancy & Theys representatives reported that, based on their review, the proposed 64,000 sq. ft. concept plan can be built within the existing budget.

February 5, 2007: The Library Building Committee reviewed four options for expanding parking on site and five conceptual design options, including cost and operational advantages and disadvantages for each. The designers were directed to develop Option #5 which proposes construction of a one-story addition to the north and a two-story addition to the south of the existing building.

Janet Eckelman has been selected as the public artist for the project. She will participate in upcoming design discussions. Clancy & Theys have been selected to prove construction management services for the project.

December 15, 2006: The designers met separately with four stakeholder groups from the Library Building Committee Committee to identify key issues they want addressed during the project. Stakeholders included representtives from the Town Council, Library support groups, the Parks and Recreation Commission, the Public Arts Commission and Library staff.

December 6, 2006: The Library Building Committee met with representatives from Corley Redfoot Zack and Robert A.M. Stern Architects to review the proposed workplan, key project principles, the outline of responsibilities for the project and key issues of the project, specifically parking, meeting space and budget.

November 15, 2006: The Library Building Committee reviewed the scope of work and timeline for the project, key issues of the project, specifically parking, meeting space and budget, the charge to the Committee and the role of staff in the design process.

June 12, 2006: The Town Council authorized the Town Manager to execute a contract with Wallace Roberts & Todd, LLC, or if negotiations with Wallace Rogerts & Todd are unsuccessful, with Corley Redfoot Zack / Robert A.M. Stern Artchitects, for preliminary planning and design services for the Library Expansion Project and Pritchard Park improvements.

May 23, 2006: The Library Building Committee reviewed its Interview Committee’s findings and recommended that the Town negotiate a contract with Wallace Roberts & Todd, LLC (WRT) for library design services. It further recommended that, if negotiations with WRT prove unsuccessful, the Town negotiate with Corley Redfoot Zack / Robert A.M. Stern Architects for the same services.

May 18-19, 2006: The Interview Committee, a sub-committee of Library Building Committee members, interviewed six finalist firms. The Committee ranked Wallace Roberts & Todd, LLC highest, followed by Corley Redfoot Zack / Robert A.M. Stern Architects.

April 11, 2006: The Library Building Committee selected six of twelve firms submitting letters of interest to receive a request for proposal (RFP). Selection criteria included previous relevant project team experience, qualifications of the project team members, capability of the lead firm to manage the work, acceptability of the proposed schedule, accessibility of project team members, and performance history.

March 27, 2006: The Town Council directed the Library Building Committee to expand the design process for the library expansion project to include design of Pritchard Park and the proposed Pritchard Park Art Garden. It also directed the Chapel Hill Public Arts Commission to recommend an artist for the library expansion project who would also be able to advise the Town on design elements of Pritchard Park.

February 13, 2006: The Town Council authorized the Manager to advertise a request for letters of interest for architectural and engineering services identified by the Library Building Committee. Services included review and evaluation of the existing library expansion program, facilitation of design discussions with the Town’s Library Building Committee, preparation of a refined and final program, a conceptual site design, building plans, renovation details, technology plans, parking plans and preliminary cost estimates for construction of a addition to the existing facility.

February 7, 2006: The Library Building Committee reviewed the Public Arts Commission’s process for selecting an artist to work with the architect during the library project. The Committee also endorsed the Third Pritchard Park Art Garden’s recommendation that the Town Council incorporate the Pritchard Park Art Garden project into the library expansion project.

January 10, 2006: The Library Building Committee met to finalize a Request for Qualifications for professional design services, accepted a work schedule of committee activities through June 2006 and reviewed existing and recommended library space allocation charts included in the Library Master Plan.

December 8, 2005: The Committee reviewed a draft request for qualifications (RFQ) for design services, types of construction management, existing and proposed library spaces, strengths and weaknesses of the current facility, the project budget and a schedule of future meeting dates.

November 2, 2005: The Library Building Committee reviewed construction management methods, the history of library service in Orange County and the scope of information included in the Library Master Plan’s “Building Program”.

October 5, 2005: The Library Building Committee reviewed examples of library/public art partnerships and to discuss advantages and disadvantages of various methods of construction management.

July 2005: Library Building Committee members walked the site on July 9 to review Pritchard Park’s topography, the Town’s development ordinances and the impact of both on the library expansion project.

June 2005: The Chapel Hill Public Library Building Committee held its first meeting on June 28 to review the Library Master Plan and key issues associated with expanding the existing library.

October 2004: The Town of Chapel Hill authorized a sale of $4 million in General Obligation bonds, including $500,000 to cover costs associated with the initial design phase of the library expansion project.

September 27, 2004: The Town Council appointed a Library Building Committee to organize a process for selection of an architect to the Council and to work with the architect through the design process.

November 2003: Chapel Hill citizens approved a $16.23 million bond for improvements recommended in the Library Master Plan.

April 14, 2003: The Town Council adopted Library Master Plan, a longterm plan for library services, technology and facilities.

Last updated: 5 October 2007