Meeting Rooms
Library meeting rooms are closed between May 15 and 30.
We are currently renovating the audio-visual system in our meeting rooms.
We are currently unable to accept new meeting reservations due to maintenance on our online reservation system. This is a temporary issue that will be resolved shortly. You can reach us via email at librarycalendar@townofchapelhill.org.
We are currently getting our new meeting room reservation system up and running. Check back soon on the status of our meeting rooms.
Chapel Hill Public Library has four meeting rooms available for public use. Room use is free. You can reserve a room up to 30 days prior. Organizers are responsible for all room set-up, break-down, and operation before, during, and at the end of their event. Political campaign activities, candidate events, for-profit business activities, and private parties are not allowed. After reviewing our meeting room guidelines, these rooms can be reserved with the links below. Contact librarycalendar@townofchapelhill.org with questions.
Available Rooms
Meeting Room A
- Holds up to 84 people
- Drop-down projector and two additional televisions
- Tables and chairs are available in the storage closet
- Room dimensions are 48' 8" x 23' 4"
- Terrace access
Meeting Room B
- Holds up to 162 people
- Includes a whiteboard, two televisions, and a projection screen with HDMI connection
- Terrace access
- Tables and chairs are available in the storage closet
- Room dimensions are 48'8" X 41'4"
Meeting Room C
- Holds up to 26 people
- Includes a whiteboard and two televisions with HDMI connection
- Tables and chairs are pre-set in a boardroom layout
- Room dimensions are 25' X 22'1"
Meeting Room D
- Holds up to 12 people
- Includes a whiteboard and a projector with HDMI connection.
- Tables and 12 chairs are pre-set in a boardroom layout
- Room dimensions are 14'4" X 22'1"
Waste Management Policies
Library meeting room users are strongly encouraged to comply with these Sustainability & Waste Management guidelines. Event organizers who choose not to comply with these guidelines will be charged a Waste Management fee.
- Only reusable, recyclable, or 100% certified compostable food and drink products are allowed in library meeting rooms.
- Single-use plastic and Styrofoam cups, plates, and utensils are not allowed in library meeting rooms. (See below to learn about borrowing our reusable kitchenware.)
- At the start of every event, Organizers should tell attendees how to dispose of waste, share expectations, and point out the room’s waste containers. Guidelines for proper disposal are posted in every room. Additional resources can be found [here]. When in doubt, throw it out.
- Organizers should monitor recycling, trash, and compost bins throughout the event to keep an eye out for contamination.
- Organizers must remove all leftover food, drink, and supplies at the end of their event. Consider asking participants to take leftovers home or donate them to a local food pantry. Do not leave any food, drink, or supplies in the catering kitchen or meeting rooms. This includes the refrigerator.
Organizers must request use of the catering kitchen in advance when making room reservations. This helps us avoid scheduling conflicts with other events and gives you time to review and comply with our Waste Management Guidelines.
The catering kitchen includes:
- Reusable cups, plates, utensils, and serving ware for 60 - 100 people
- A 3-part dishwashing sink and a commercial dishwasher
- A commercial ice maker
- A refrigerator
- A microwave
- Bar mop towels and dishwashing soap
- 20 square feet of countertop for prep or serving
These amenities are provided free of charge to approved catering kitchen users.
Plan for approximately 20-30 minutes of clean-up following your meeting. Everything must be cleaned and put away before your reservation is completed.
If you plan to use our commercial dishwasher, please note that it takes ~30 minutes to pre-heat. Turn it on at the start of your event. Once heated, it takes under 5 minutes to run a complete cycle. Instructions for running the dishwasher are posted in the catering kitchen.
Users must provide their own paper products. We strongly encourage you to use 100% certified compostable paper products, which are widely available online and in stores. See below.
The kitchen does not have a coffee maker.
Don’t buy things that will end up in the landfill. Reuse. Recycle. Compost.
Alternatives to plastic and Styrofoam:
- Tell your caterer to omit all serving ware from your order and make use of the free, reusable plates, cups, glasses, and utensils in the library’s catering kitchen instead.
- Order reusable or compostable serving ware and utensils from your caterer. Many local restaurants and caterers can meet some or all of your sustainable serving ware needs. If not…
- …purchase your organization’s own supply of certified compostable products. Certified compostable products are widely available from online and brick-and-mortar retailers. Here are just a few:
Bulk Up:
- Avoid overly packaged products.
- Consider serving meals, snacks, and drinks in bulk, family-style.
- Serve drinks from pitchers, coolers, or urns.
- Do not purchase single-serving water bottles.
- Serve creamer, sugar, and condiments in bulk.
No plastic stirrers, single creamers, or straws.
No plastic-lined coffee cups or printed/coated paper plates.